IES Job Vacancies

    Operations Co-ordinator

    Department: Operations
    Job Title: Operations Co-ordinator
    Reporting to: Operations Supervisor
    Location: Head Office


    To assist with the organisation and administration of all aspects of our engineering, packing and logistics projects to ensure their complete and efficient operation including travel co-ordination. To provide professional administrative support to the business.


    • Co-ordination and monitoring of projects and other relevant administration; sourcing service providers, contractors and suppliers; obtaining quotes; and dealing with problems
    • Ensuring all work runs in a timely, cost-effective manner within budgets and timescales
    • Placing orders with suppliers; making arrangements in relation to monitoring all relevant deliverables
    • Preparing required job documentation including RAMS
    • Invoicing projects and ensuring reserve costs are shown on IES’ accounting system; providing adequate documentation for the Accounts Dept in respect of all transactions
    • Finding and arranging appropriate travel for individuals and groups within budget constraints; communicating travel information to travellers
    • Preparing and maintaining traveller profiles
    • Preparing, submitting and managing visa applications
    • Providing general administrative support to the business; general office duties including answering phones, setting up meeting rooms, dealing with daily outgoing post and small parcels as required
    • Accurately contributing to month end procedures


    • Exceptional organisational skills with very high attention to detail
    • Ability to multi-task, anticipate and respond effectively to changing priorities
    • Flexible, conscientious attitude to work
    • High standard of written & verbal communication, with a confident & professional phone manner
    • Strong interpersonal skills
    • Ability to remain calm, focused & productive in a fast-paced working environment
    • Flexibility and adaptability to manage under pressure and cope with change, responding quickly & efficiently
    • Ability to plan and manage time in a changing environment
    • Comfortable working autonomously
    • IT literate, with a strong working knowledge of Microsoft Excel, Word & Outlook
    • Experience with co-ordinating travel arrangements preferred

    Special Working Conditions

    Additional hours, including occasional weekend support, may be necessary from time to time when required to suit business needs.


    Salary / Rate: Negotiable and dependant on experience
    Basic Hours: Monday to Friday, 0900-1700hrs


    • Free on-site parking at Head Office
    • Increased annual leave by service length
    • Private Medical Insurance by service length
    • Life assurance scheme
    • Employee Assistance Programme
    • Structured career development
    • Regular company events
    • Free on-site gym at Head Office

    How to Apply

    To apply for this role, please submit your up to date CV to quoting reference 04OPC0921