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Key Things to Consider When Planning a Machinery Move

13th January 2022

Since 1991, we’ve worked on a broad variety of hi-tech machinery movement projects with companies of all sizes. Whether it’s moving a single tool to a different area on the same site or relocating entire factories overseas; you need a process in place for successful execution.

Planning is the first step in IES’s six-step process for machinery movement. IES has a tried and tested Equipment Move Checklist which we work with, to ensure every base is covered. In this article, we are going to present some key elements in our Equipment Move Checklist.


Download the full version of our Equipment Move Checklist here.


Define the machine move scope of works

Without a clear definition of the work to be done, a machine move can’t be planned properly. An explanation of all steps involved is required to ensure that everybody has the right information. Each element of the move needs to have a responsible party attached to it.

The scope of works can include information on time restrictions, loading docks, building dimensions, potential hazards, sub-contractors working on site, and whether there are first aid facilities.


General equipment relocation info

How will the machine or tool removal be executed? This involves various top-line elements relating to the machine relocation, including the location, access details and any equipment required for the move.

The distance to the packing area needs to be specified, as well as the ground conditions. Any potential access issues for vehicles will be included, along with a plan for overcoming these issues. The personnel and type of vehicles needed also require consideration.


Planning makes perfect – download our Equipment Move Checklist here.


Location of equipment

In this comprehensive section, further important details relating to the current and destination sites are laid out. Is the equipment being moved between cleanroom or dirty environments? Is specialist clothing required within these environments? Floor protection and loading capacity will be addressed, along with access issues and other considerations around physical space.

This section also includes elements such as storage and power availability, as well as the identification of risk and hazards, and how to deal with them.


Plant/tool/equipment requirements for machine relocation

This section is all about the actual movement, or to use the correct engineering term – the rigging. Which vehicles and other tools will be needed for the move? Are they supplied by the client or by IES? And do the current or destination sites present any challenging issues?


Of course, challenging doesn’t mean impossible – read how we executed a complex pan-European factory relocation that involved four countries, four languages and demanding timescales.


Machinery movement insurance

When you’re moving hi-tech machinery, it’s important to ensure you’ve got the right insurance in place. This section of the form is about confirming that IES has insured the goods, and clarifying the value, scope and excess of these insurance policies.


Need some advice on getting the right cover? Read our blog on machinery movement insurance


Wooden crates & export packing

Packing is an important part of the planning process for hi-tech equipment moves. Which tools are required, what materials will be used, and what level of protection is needed are all considerations when packing for a hi-tech machinery move or factory relocation. Correct packing is vital in order to ensure the total safety and security of items in transit.

This section will cover packing elements such as the wooden crates needed, including the type of bases, and requirements related to loading. You can improve efficiency and consolidate costs by working with a machine move provider that offers wooden crate making as part of an end-to-end solution. Read more about the IES wooden crate range here.


Seamless machinery movement

A machine or tool move might seem like one long checklist! That’s why it makes sense to choose machinery movers who are meticulous in their planning. But it’s also important that your machine removals provider has a can-do attitude and understands the nuances of the hi-tech machinery they are moving.


Any questions on machinery movement? Call the experts at IES on +44 117 463 5025