We're hiring:

Management Support Officer

Department: Management Support
Job Title: Management Support Officer
Reporting to: Business Manager
Location: Head Office

Basic Purpose

IES is looking for a proactive, self-motivated administrator with an enthusiasm to learn to join IES on a full-time, permanent basis, reporting to the Business Manager. The primary purpose of the role is to provide administrative and
general support.

Apply now

KEY TASKS

Providing administrative and general support primarily to the Management Team and Environmental, Health &
Safety (“EHS”) Department
Preparing reports, letters & other documentation
Carrying out research & collating data
Maintaining databases, spreadsheets, filing systems and other records
Acting as notetaker for meetings, producing accurate, professional records
Purchasing, including by credit card, bank payment request & purchase order
Franking mail, sending parcels & putting away orders as necessary
Recording & reconciling credit card transactions
Scanning, filing (electronic & hard copy) & issuing documentation as appropriate
Arranging meetings and training sessions, setting up rooms, preparing refreshments, welcoming visitors
Administration of EHS records, such as training certificates, vehicle documentation
May be required to complete other business activities on behalf of the company from time to time in line with identified skills, competencies and experience

REQUIREMENTS

Strict confidentiality
Exceptional organisational skills with very high attention to detail
Ability to multi-task, anticipate and respond effectively to changing priorities
Flexible, conscientious attitude to work
High standard of written & verbal communication, with a confident & professional phone manner
Strong interpersonal skills
Ability to remain calm, focused & productive in a fast-paced working environment
Comfortable working autonomously
IT literate, with a strong working knowledge of Microsoft Excel, Word & Outlook

Special Working Conditions

Additional hours, including occasional weekend support, may be necessary from time to time when required to suit business needs.

REMUNERATION & BENEFITS

Salary / Rate: Dependent on experience
Basic Hours: Monday to Friday, 0900-1700hrs

Benefits:

Free on-site parking at Head Office
Increased annual leave by service length
Private Medical Insurance by service length
Life assurance scheme
Employee Assistance Programme
Structured career development
Regular company events
Free on-site gym at Head Office

How to Apply

To apply for this role, please use the form above or submit your up-to-date CV to careers@ies.co.uk quoting reference 04MSO0424

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